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Privacy Policy

Privacy Policy is hosted by, and created and owned by Ralph Heijmer. As a sole trader, the person or persons as responsible for data held is the same. 


The data that is collected.


  • Information that you provide to us for the purpose of subscribing to our email notifications (including your name, email address

  • Information relating to any enquiries you make on our website either through our website, by phone, email or any other communication method.

  • Information that you tell me about your wedding / special event.  

    • This could include, but it is not limited to The Bride & Groom, Parents of the Bride & Groom, Ushers and Bridesmaids, and any other friends or family who play a part in your wedding day and or special event.  For events that are not weddings, this could including but is not limited to The host, key personnel, speakers and VIP's.  The information collected is likely to include names and on occasion telephone numbers of the aforementioned. 

    • This will also include your event itinerary in detail, including plans, timings and itinerary as well as your chosen venue details and suppliers.



What we do with your data


The data we collect may be shared with your chosen venue, people directly assisting you with your Wedding / Event and also the suppliers and their staff working at your Wedding / Event.

We will not:

  • sell or rent your data to third parties

  • share your data with third parties for marketing purposes

We will share your data if we are required to do so by law – for example, by court order, or to prevent fraud or other crime.



How long we keep your data


We will retain your personal data for a maximum of 7 years.  We do this In general, this means that we will only hold your personal data for a minimum of 1 year and a maximum of 7 years.


Children’s privacy protection



Our services are not designed for, or intentionally targeted at, children 13 years of age or younger. We do not intentionally collect or maintain data about anyone under the age of 13. The only exception is where we might collect first names of key personnel such as such as (but not limited to) flower girls, page boys  or special VIP persons. 


Where your data is processed and stored



We design, build and run our systems to make sure that your data is as safe as possible at any stage, both while it’s processed and when it’s stored.

Your personal data may, throughout the course of its processing at GDS, be transferred outside of the European Economic Area (EEA). Where this is the case, all appropriate technical and legal safeguards will be put in place to ensure that you are afforded the same level of protection as within the EEA.



How we protect your process & store your data and keep it secure


I am committed to doing all that I can to keep your data secure. I store all documents and detail in Google's cloud base system We also make sure that any third parties that we deal with keep all personal data they process on our behalf secure.  Any documents created outside of Google are created on a password protected Apple MacBook. 



Your rights


You have the right to request:

  • information about how your personal data is processed

  • a copy of that personal data

  • that anything inaccurate in your personal data is corrected immediately

You can also:

  • raise an objection about how your personal data is processed

  • request that your personal data is erased if there is no longer a justification for it

  • ask that the processing of your personal data is restricted in certain circumstances

If you have any of these requests, get in contact with our Data Protection Officer.



Links to other websites contains links to other websites.

This privacy policy only applies to, and doesn’t cover other websites or links  that we link to. If you go to another website from this one, read the privacy policy on that website to find out what it does with your information.



Changes to this policy


We may change this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy may apply to you and your data immediately.



Contact us or make a complaint


Contact the Data Protection Officer (DPO) if you:

  • have any questions about anything in this document

  • think that your personal data has been misused or mishandled


Data Protection Officer
Ralph Heijmer Toastmaster

16 Stoneleigh Road




07968 956921


You can also make a complaint to the Information Commissioner, who is an independent regulator.
Telephone: 0303 123 1113
Textphone: 01625 545860
Monday to Friday, 9am to 4:30pm
Find out about call charges

Information Commissioner's Office 
Wycliffe House 
Water Lane 
Cheshire SK9 5AF 


Last updated 19/02/2019

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